Services

Lease Support

Review the base building Design Development and Construction Documents for impact on the Tenant Improvement (TI) work.
Ensure conformance of lease language and exhibits with the Tenant understanding the scheduling and phasing of the base building work.
Familiar with the building systems, existing and proposed, and how the Tenant will tie into utilities, grease interceptors, HVAC units, etc.
Provide an abstract for construction of each executed lease relative to Tenant and Landlord deliverables and time frame.
Update the Project’s Tenant development database and provide a schedule to track the status of each tenant.
Establish working relationship with the Tenant’s design team, the Municipalities and Building Departments, Health Departments, and Fire Departments.
Assist in the preparation of cost estimates in support of potential Landlord required work (TI), Tenant allowance, and/or build-to-suit work.

Upon the request of Leasing or Operations, prepare budgets for each prospective project by using historical costs and current regional pricing.
In more challenging projects, pursue budget pricing from General Contractors.
Prepare and submit the budget to Leasing or Operations personnel.
Track the budget as the project progresses while communicating as needed to the Team as impacts occur.

Send out the new Tenant “Welcome Letter” with an introduction of who the Owner is and role in the development of the project.
Initiate and maintain a tracking Report to track progress of Tenant’s submittals, reviews, construction start dates, rent commencement dates, estimated opening dates, and update on each project.
Send to Tenant space delivery/turnover notices if Landlord work is involved. If “as-is” work with Leasing Administration to send out “turnover letter”.

Follow up with the Tenant to ensure timely submission of plans, sign packages, cut sheets, and materials samples are provided.
Receive and reply to inquiries from Tenant and their architects concerning design and construction related items such as available utilities, building/roofing/HVAC related questions, etc.
Receive, review, critique/comment on Tenant design proposals inclusive of Tenants sketches or ideas to preliminary review and construction document for design quality and conformity with all aspects of the Design Criteria.
Participate in leasing and development meetings and provide updates on Tenant submittals, anticipated construction dates, and length of build out. Advise Owner of any problems with Tenants.

Establish “check in” procedures for Tenant contractors and hold a pre-construction meeting prior to allowing the commencement of any Tenant work. This includes receiving all required paperwork; such as, insurance certificates, permit, etc.
Ensure that all work is carried out in a safe and professional manner.
Monitor on-site Tenant construction to ensure conformity with the approved plans, Tenant Design Criteria, and the Contactor Rules & Regulations are being followed.
Participate in Owner meetings if/as applicable and provide updates on Tenant submittals, anticipated construction start dates, and length of build out. Advise Owner of any problems with Tenants.
Physically visit the project during the construction to ensure the projects are continuing to advance as scheduled.
Carry out punch list walks immediately prior to Landlord work being complete and/or store opening. Send a copy of the punch list to the Owner and Tenant contractor.

Follow up with the Landlord’s and Tenant’s contractors for the close-out documents requested per the lease and contract. Maintain a database to track and report the multiple items required to close-out a project.
Receive as built drawings and provide them to the owner.
Review project close-out documentation and upon satisfactory submission of such, recommend release of appropriate Tenant Allowances; if applicable.
Provide any/all services required by the Owner to close-out the project.